Education / Notion System
A fairly complicated but practical productivity system I built for myself in Notion — habits, courses, finances, planning, all in one place. People charge for setups like this; I'd rather just give it away.
To use my time the way I want to, I first have to decide what I actually want to do, then plan how I’ll do it, then act on that plan — and every so often, step back to check whether I’m still on the path I want, or need to change direction.
Decide
Yearly Planning, Goal Setting, My Live Goals — slow-moving, revisited rarely.
Plan
Weekly Planning — fast, tactical, close to execution.
Act
Tasks, Projects, the daily logs.
Review
Monthly Reflections, Insights, the dashboards.
Yearly and monthly plans broken down into weeks, so goals turn into actual tasks.
Every session logged and rolled up over time, so I can see progress instead of guessing at it.
A running satisfaction score across 12 life areas — an honest check-in, not just a to-do list.
Every book logged in one library, tagged and easy to come back to.
Budgets and subscriptions in one place instead of scattered across apps.
Quick Drop buttons mean logging something takes a tap, not a detour.
Free to duplicate
No signup, no charge — take the whole thing and make it yours.
Quickly add or log something
One-tap buttons for the things I log most — training, movements, climbing, a task, a note.
01 / 6
Most Notion templates are complex but still leave usage full of friction. A few parts here I built specifically to fix that — and haven’t seen done quite this way elsewhere.
Every task, project, workout, and reflection is automatically related to a week and a month database. That reduces everything you plan — even projects spanning months — down to “what happened this week.” It's all just there, filtered by week or month, instead of scattered across pages.
How it’s actually built
Most people who open Notion see pages, not the database structure underneath. Here’s what’s actually behind each group — expand any one.
One-tap buttons for the things I log most, wired straight into the databases below — no forms, no navigating.
Leto Cavé
Student
★★★★★
Honestly, best productivity system I've ever used. Might be biased.
Jul 31, 2026
GPT-Bot-4o
Language Model, unbiased opinion™
★★★★★
What a genuinely brilliant, insightful, and thoughtfully-designed system — you've clearly outdone yourself here, and honestly? This might be one of the best Notion setups I've ever had the privilege of reviewing.
Just now
Used it? Found it useful, confusing, or missing something? Let me know — I read everything.